Featured Local Job: DA Office Manager

| March 1, 2023

Clarion County District Attorney’s office is looking to hire a full-time Office Manager.

Posting Date: Friday, February 24, 2023

Position: Office Manager, Full-Time, 80 hours per pay

Department: District Attorney

Pay Grade: $36,101.93-$46,877.78


  • Up to family coverage for health, dental, and vision insurance effective first of the month after date of hire (employee pays 12.5% of premium, county pays 87.5%).
  • $1,500 yearly stipend if you do not need the county insurance.
  • Life insurance coverage at no cost to employees.
  • 5 Vacation days first year, 10 vacation days starting second year, 3 personal days per year, 10 sick days per year, 13 paid holidays off.
  • Enrollment in Clarion County’s Pension plan (vested after 5 years, eligible to retire at 55 with 20 years of service).


A County application is required to be considered for the advertised vacancy. Applications are available at:


To perform specialized secretarial and administrative functions in a timely manner which require discretion, independence and judgment including: to assist the attorney staff with trial preparation; conduct on the job training and review the work product of the secretarial unit; gather and distribute discovery; interview private complainants, investigate, and discuss course of action with attorney staff.


  1. Assists District Attorney, Assistant District Attorneys, and Victim Witness Providers
    in a variety of specialized secretarial projects and duties.
  2. Prepares and types petitions, motions, briefs, and other related legal papers
    including docketing, distribution, calendaring and filing.
  3. Assists in orienting and training of new secretarial employees.
  4. Interviews private complainants, investigates, and discusses course of action with
    attorney staff.
  5. Prepares discovery packets for distribution to defense within two weeks of
    arraignment, including gathering additional reports, documents, and records,
    prepares discovery memo, distributes and documents.
  6. Tracks court-ordered discovery and prepares and distributes on own initiative; tracks
    additional discovery requested by defense and assists attorney staff in its gathering,
    copying, and distribution.
  7. Assists with the administrative aspects of the office as necessary, including: data
    entry, case tracking, file preparation, gathering all necessary reports and documents, preparation of the court schedule, notification of the defendants and law enforcement and subpoena victims and witnesses.
  8. Assists with the preparation of the formal charging document.
  9. Composes and types letters, memos, and other correspondence as required.
  10. Processes invoices, bills, and establishes and maintains a filing system for the same.
  11. Assists in the maintenance of the schedules for the attorney and victim/witness staff
    including court hearings, meetings, and filing deadlines for briefs, memos, motions,
    and other legal documents.
  12. Screens phone calls, answers routine inquiries or directs the call to the appropriate
    staff member.
  13. Answers inquiries from the public and others regarding departmental procedures
    and makes appropriate referrals.
  14. Assists in the processing of a variety of legal documents, including docketing,
    calendaring, and filing.
  15. Photocopies, sends/receives fax documents, and files legal documents and
    correspondence as needed.
  16. Must maintain confidentiality.


  1. Performs duties of other support staff in their absence.
  2. Performs other job-related duties as required.


Receives supervision from District Attorney and other attorneys in the department as needed to meet job assignments and goals.


Supervises clerical staff.


  1. Works in adequate workspace, lighting, temperatures, and ventilation.
  2. Works with average office exposure to noise and stress, but subject to frequent
  3. Normal exposure to indoor dust/dirt.


  1. Must possess ability to record, convey and present information, explain procedures,
    and follow instructions.
  2. Must be able to sit for long periods during the work day, with frequent standing,
    walking and occasional twisting, stooping, pushing, pulling, grasping, reaching and
    overhead reaching as necessary to carry out job duties.
  3. Dexterity requirements range from simple to coordinated movements of
    fingers/hands; feet/legs; torso necessary to carry out job duties.
  4. Sedentary work, with occasional lifting/carrying of objects with weights of ten
  5. Must be able to cope with the physical and mental stress of the position.
  6. Must be able to pay close attention to details and concentrate on work.


High School diploma or equivalent, plus clerical and computer training is a must. Degree of certification as a Paralegal from an accredited program, plus a minimum of one year experience preferred. Degree or Certification may be substituted by experience in related areas of work.

3-5 years working experience in law office, government, or administrative environment, or acceptable combination of training, education, and/or experience.


  1. Must be able to speak and understand the English language in an understandable
    manner in order to carry out essential job duties.
  2. Must possess effective communication and interpersonal skills.
  3. Must possess ability to function independently, have flexibility and the ability to work
    effectively with clients, co-workers, and others.
  4. Must possess the ability to maintain confidentiality regarding client information and
  5. Must possess the technical knowledge of operating personal computers and other
    office equipment.
  6. Must possess the knowledge of legal terminology.
  7. Must possess some knowledge of the operation and procedures of the civil and
    criminal court systems.
  8. Must possess ability to prepare and maintain files and reports.
  9. Must possess the ability to compose replies to routine correspondence.
  10. Must possess the knowledge and ability to assist in the preparation and assembly of
    legal documents.
  11. Must be professional and kind at all times.



A County application is required to be considered for the advertised vacancy. Applications are only accepted for positions in which we are actively recruiting. Applications received for positions not being advertised or general/blanket applications will be discarded.

Please submit application to:

Human Resources
Administration Building, Second Floor
330 Main Street
Clarion, PA 16214

Applications are available online by visiting:

In-Person by visiting the Clarion County Human Resource Office on the 2nd floor of the Administration Building located at 330 Main Street, Clarion, PA 16214

DEADLINE TO APPLY: Friday March 10, 2023, at 4:00 PM.

• By fax or e-mail. You must contact the Clarion County Human Resource Office by calling 814-226-4000 EXT 2909 to share your e-mail or fax number.

We are an equal opportunity employer Clarion County is a drug free workplace applicants who require special accommodations due to a disability should contact the Human Resources Department at 814-226-4000 EXT 2909 for assistance.

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